Kelly Schaefbauer brings over 32 years of experience helping small businesses strengthen managerial leadership, define clear work requirements, and align their teams for maximum trust and efficiency. Specializing in organizations aiming for their first million in revenue, Kelly emphasizes the power of structure, accountability, and process to create confident teams and scalable growth.
Here’s a glimpse of what you’ll learn:
- [02:19] Why aligning people to clearly defined work requirements is essential for team trust.
- [03:17] The first step of Kelly’s six managerial leadership practices: building a task inventory.
- [05:43] How documenting processes at a granular level ensures consistent execution.
- [07:17] Using performance monitoring and KPIs to track progress and drive improvement.
- [08:31] Creating training plans tailored to each employee’s proven capabilities
- [10:27] Applying continuous improvement principles to strengthen every department annually.
In this episode:
When a small business crosses the startup threshold, growth brings complexity—and without structure, that complexity can stall progress. In this episode of the System Simplified podcast, host Adi Klevit sits down with Kelly Schaefbauer to explore the six managerial leadership practices that help small businesses build trust, clarity, and scalability.
Kelly explains how his methodology begins with a “task inventory” to map out every function, department, and responsibility before assigning people to roles. From there, businesses can create precise role descriptions, document step-by-step processes, set measurable performance benchmarks, and establish targeted training plans.
The conversation also dives into the final practice: continuous improvement. Kelly shares how regular reviews help identify constraints, refine processes, and raise performance across the board. Whether you’re a founder looking to scale or a manager striving for team alignment, this episode delivers a blueprint for operational success rooted in systems and accountability.
Resources mentioned in this episode:
- Adi Klevit on LinkedIn
- Business Success Consulting Group
- Kelly Schaefbauer on LinkedIn
- Email Kelly Schaefbauer: kelly@alignedamp.com
Quotable Moments:
- “Clarity in requirements aligns confident teams you can trust.”
- “A role description is simply aligning the requirements of work to the right person.”
- “Documentation isn’t stale—it’s alive and should evolve with your team.”
- “Your org chart is the architect of your business, not just a place to put names.”
- “Continuous improvement is a never-ending cycle—there’s always a weakest part to strengthen.”
Action Steps:
- Start with a task inventory to clearly define every function in your business.
- Align team members’ strengths and skills to the specific work requirements.
- Document processes down to steps and instructions for consistent execution.
- Monitor performance with KPIs tied directly to tasks and functions.
- Create individualized training plans to move team members from “unproven” to “expert.”
- Schedule annual continuous improvement sessions to identify and address bottlenecks.
Sponsor for this episode:
This episode is brought to you by Business Success Consulting Group.
At Business Success Consulting Group, we create custom processes and tailor-made management systems so businesses can thrive.
Businesses simply can’t survive without workable systems and well-documented processes. That’s why our team of experienced professionals takes care of it for you.
We provide business owners, entrepreneurs, and key executives with six phases to success, along with the long-lasting systems necessary to support business expansion.
So, what are you waiting for? Do yourself a favor and cut the chaos out of your business.
Visit bizsuccesscg.com today or email info@bizsuccesscg.com to schedule a free consultation.
